Tracy--Love the title and all your ideas!!!
i will start going through some of the pictures i have--not many--and see what might work. then should i just mail them to you to work with?
i don't think there's any video--parents never had a movie camera that i know of. however, they took slides of us growing up. i guess they still have all those somewhere. i will ask them where those are.
how do we handle their wedding pictures? only ones i know of are in their wedding album. how can we copy those and get them to you?
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6 comments:
Wow, well it looks like everything is coming together.
Now for the video scrapbook. Where do we begin.
I had a thought over the weekend - what about a Jim and Mary – This is Your Life! show. With photos, video, music, special guests, surprises etc? what a hoot that would be. Big Jim may not like all the attention but it could be a blast to put on. Would really involve so many people
The original idea is great too and much less time consuming.
Title Idea –
A Celebration of Life!
A Celebration of Family!
The same planning applies –
1. Concept and story board – just a brief outline of how we want the story to be told
2. Gather the content – who are the best sources and how do we get the photos and stories from them
3. Music – select the music that will accompany the photos
4. Edit and produce first cut
5. Review and comment – send out for comment and revisions
6. Finalize and deliver finished product
Don’t forget that we will need AV capabilities at the event to show movie.
I will look into copying services for those that wish to order a copy at the celebration.
Let me know what you think. We should get started as soon as we think we are ready. It always takes much more time than we plan for.
Tracy
Sharon and I talked to mom yesterday. They were already planning their own party!! And they had looked into the Knights of Columbus but in the big room. Mom came up with a list of about 90 people so the big room would be better. All the Saturdays in June are booked so they are looking at Sunday. Mom is going to try to nail down the date soon. She wants it late enough in June so schools are out so it will be easier for anyone who wants to come and has kids. Patty—you may want to let mom know when your kids are out of school. Anyway, I think we will have a date nailed down within the next couple of weeks. Once we do, we’ll send an email just letting people know the date. They are also looking at having a mass first.
I also talked to mom about money. She suggested they pay for the food and drink and we could pay for any extras. She mentioned music as a possibility. Don’t really know what other extras would be—maybe a few flowers or decorations. Anyway, we can get that worked out.
That’s what I know—just wanted to pass it on.
I also took a look at Jasper's website- looks pretty good. Another option they have is the cocktail party- slightly more expensive but a good selection of hor's dervys- might be good to keep people milling about but if we want them seated at tables for the video or something then probably better with the buffet luncheon option Sharon described.
Jimmy
I'm in agreement with talking to them as well, might as well do something they want instead of us guessing at it, let them know the options we've come up with and see what they say. in any case I think the cash bar is the way to go, easier and less expensive- as long as we let people know in advance there shouldn't be a problem with it, though we could and should spring for Mom & Dad's drinks-- not much these days from what I'm told. As for budget Tracy & I thought maybe $500/each max would work and it appears that might be the case- so I'd say a max total of $2000. Jaasper's sounds good as long as the upstairs room is wheelchair accessible.
Jimmy
i did some more work on this today.
first order of business i think is we need to tell
them what we're thinking. they may have ideas of their
own. so before i do any more calling around, i'd like
to hear their thoughts. i can call them or someone
else can. let me know.
i think we need to talk budget. we're all in agreement
to keep it simple and cheap as possible while still
being a nice event. so here are some more numbers to
see if this is in everyone's budget.
i called jaspers. they have an upstairs room they use
for parties. gerry and i went to a catereed luncheon
there last year and it was very good. room holds
between 40-100 guests. you can do a luncheon there on
a weekend (sat june 7 is available.) from 1130 to 300
for 15.99 per person. includes a lot of food--fruit
and cheese appetizer, salad bar, 3 cold salads, 2
entrees with side dishes, and a dessert. plus 18%
gratuity plus 5% tax. includes coffee and soda. then
would be a cash bar. oh and a $100 room rental. with
60 guests, this would all add up tot a total cost of
1280. divided by 4 is 320 for each of us. if you want
to check it out more, they have a
website--jaspersrestaurants.com. click on banquets and
go from there to see full menu.
my father in law was at a catered event today at seton
church here in crofton and so inquired about room
rentals. its a really beautiful room--large with tons
of windows overlooking woods and they even have a deck
where wedding parties go for cocktail parties. their
room rental is 475 for 3 hours. they don't have a
liquor license so you have to buy one from the county
for the day. no idea what that costs. but then you can
bring in your own alcohol. can use a caterer or
bringin prepared food to serve--like k of c.
estimated cost would be 475 plus maybe 600 to bring in
food (totally guessing on that???) plus however much
we wanted to spend on beer/wine??? this would be
pricier than jaspers i think b/c of the alcohol costs.
but another option to consider.
on k of c, my father in law also found out that
members can use their room for free--but it has to be
on a friday or sat night when they have something else
going on in big room with bartender. problem is you
can only book it 30 days out, so i don't think this
works for us because we wouldn't be able to plan
ahead. shucks--would have been a good deal (just cost
of bringing in food and then cash bar.)
i will make one last call tomorrow to sacred heart.
they have a hall room in the basement. i'll see what
they charge to rent it out and what their rules are.
patty--are you out there--we need your input.
Hi everyone—Thought it was time to get back to talking about party for mom and dad. My idea is to tell them the party is their Christmas, anniversary, birthday and mother’s and father’s day present.
Sharon did some checking into the Knights of Columbus. Here is what she found
talked to k of c. not as cheap as we thought. can do
2 ways:
1. use their catering services, which includes hall
rental, service of hot meal, and open bar= 40-49 per
person. ouch!!!
2. do it ala carte. hall rental is 600. then you can
use your own licensed, insured caterer. or bring in
own food. food must be store bought such as deli trays
from giant. can bring in soda but not liquor. so have
to use their bar services, which costs 10 per person
and includes soda, beer, and wine. cant remember if
that fee included liquor as well. or can do a cash
bar.
small hall holds up to 85 seated plus a dance floor.
can bring in a dj also. k of c members get 5% discount
off total cost. all saturdays in june available. all
sundays except the 22nd available. sat of memorial day
weekend is available.
by my calculations, kof c would cost 1285 for hall and
drinks. plus whatever cost of bringing food trays is.
another 500 if we used costco, bjs, giant, vinces
italian catering, etc...didn't ask about how to serve
hot food? we'd have to supply warming trays???
belair mansion as a comparison was 900 just for the
hall rental. then you had to use a caterer.
i will also call jaspers--they have an upper room
theyuse for parties.
I've estimated about 60-70 people based on who I think would come. Included lauths (counted those who usually come) and bettges (counted those I thought might come--bill and annette, margie, doris, vern but don't really know) as well as former neighbors and people like bender, boyer, placket, loftus, etc. The small hall would be big enough.
I think the first thing to do is decided whether or not we tell them. I think we ended up agreeing that we wouldn’t keep it a surprise—but my memory isn’t as good as it used to be. Is that ok with everyone? If it is, I can talk to them (expect I will see them Sat at Nick’s baptism although that may not be a good time to talk to them about it). But if someone else wants to talk to them it is ok with me.
I vote for telling them and keeping some other things a surprise--video, maybe a surprise guest. Let me know what you think.
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